Workplace / Office Management Lead (f/m/d)

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The People Experience Team at Zenjob needs an inspirational Workplace Lead to shape a smooth and fun office & remote work environment for our over 250 Zennies, spread across 6 cities - does that sound like you?

About us

Before we talk more about you, let’s start with us - the People Experience team. Why do we exist and who are we?

At Zenjob we think it’s crucial to create an outstanding experience for our Zennies. Why? Because we think this is what helps us to win over great people who we would love to work with, to enable them to do their best work and to bring so much fun to their work that they wouldn’t want to leave us. We create these experiences for over 250 Zennies across 6 cities in Germany and the Netherlands.

Sound’s ambitious? Yes, it is - but here is who we are and how we do this: Decidedly, we’re not an HR team. We’re not managing resources. We’re here to support our fellow Zennies and do our best to look after them, so that they have everything they need to build great things with the rest of us. We’re split into three teams to make this work: Workplace (your team), People Support and People & Organisational Growth.

Our Workplace team (otherwise known as Office Management) brings our company culture to life by designing and running safe and fun offices as well as remote working. The team also fosters wellbeing and brings everyone together in events and other formats that have or will become Zenjob traditions. As the Workplace Lead and together with our two great Office Managers, you’re both the heart of the company and the first face that our office visitors (employees and other stakeholders) get to see. This is a great responsibility and we’re looking for someone who is up for the challenge!


Some of the typical things you’ll do and challenges you’ll solve 

  • Strategy & Projects: Partnering with the Head of People Experience to set a culture-centric Workplace Strategy & OKRs and bringing it to life by managing all related projects and processes together with the Workplace team
  • Workplace Concepts: Designing and adapting workspaces / remote working that make our Zenjob culture tangible, can always fit our growing team, provide everything we need to do great work and keep us safe by following office safety guidelines
  • Operations & Stakeholder Management: Maintaining a smooth running of the workplaces by managing great relationships with all our stakeholders (internal stakeholders like Marketing & IT, handymen for repairs, facility management, cleaning service, suppliers, landlord, neighbors etc.) 
  • Processes: Proactively creating new processes and guidelines that make us more efficient for both in-office and remote working and allow all Zennies to run a smooth daily business
  • Culture & Interaction: Coming up with and executing creative events, programs and Zenjob traditions, rhythms and routines, both in-person and remote
  • Leadership: Leading, developing and coaching our great Workplace team


The hard skills needed:

  • Several years of experience in a broad Workplace / Office Management role that have taught you how to run smooth processes for over 200 people while still bringing to life a great company culture and ensuring office safety
  • Being a strong organizational talent who can juggle lots of diverse projects at the same time with extremely efficient processes and great project management skills (ideally using Asana and Confluence)
  • Being already a great people manager or having all the skills that are necessary to become one
  • Knowing your way around an office - and at times a construction site -, negotiating with third parties, speaking the language of handymen and taking matters into own hands for smaller repairs and office re-designs
  • Creating presentations and running data-analyses (e.g. for workspace planning, budget controlling etc.) in your sleep
  • Speaking both German and English on a very good level


You’ll thrive in this role if you:

  • Can work both on helicopter view outlining big visions and concepts as well as dive into operational work with focus on the smallest details
  • Are pragmatic and flexible, do not shy away from making decisions and managing difficult trade-offs, ideally based on crunching the numbers
  • Keep your calm even in the most stressful situations
  • Love to create outstanding services, events and experiences (in-person and remote) and know what is necessary to make these experiences memorable
  • Are quick at building trusting and collaborative relationships with your emotional intelligence and love to help others
  • Infect the people around you with your good mood and humor


Your benefits at Zenjob:

  • Work with helpful and passionate Zennies
  • Onboarding, which gives you detailed insights into all teams and prepares you for the start in our People & Culture team
  • A Workplace team that supports you from day one and always faces challenges with a smile
  • 28 paid vacation days
  • You will receive a training budget and can take part in mentoring programs as well as internal training and workshops
  • Discounts for the in-house gym 
  • Free access to 6 education & well-being apps via Everphone
  • A dog-friendly modern office in the center of Berlin 


Does that sound like you? Then please send your CV and your earliest start date and we’re looking forward to getting to know you!

Or, know someone who would be a perfect fit? Let them know!

Berlin

Stromstraße 15
10551 Berlin Directions service@zenjob.de 030 22957495 View page

Perks and benefits

  • Flexible working hours

    As a family-friendly company we know that juggling your personal and work life can get complicated. We want to support you as much as we can to reduce this stress by offering flexible work and hours. We understand that childcare issues come up, therefore you can bring your children along when needed.

  • Vacation days

    We offer 28 paid vacation days.

  • Keeping active

    We believe moving is important. We encourage you to take a walk rather than rely on Slack and emails and get active with table tennis. For something to really get the blood pumping, we offer a discounted Gym membership for FitX for all our Zennies that are located in Germany.

  • Learning opportunities

    We're hungry to learn. As well as our internal Zenjob university platform and Leadership & Learning sessions, which enables us to exchange skills and expertise with one and other, we also encourage ongoing development opportunities such as our internal mentoring programme and external training.

    Additionally, we offer the opportunity to improve your language skills with German and English classes and free access to 6 education and well-being apps via Everphone.

  • Dog friendly office

    Our Zennies have a soft spot for dogs; so much in fact, there is even a slack channel dedicated to Dogs of Zenjob.

  • Onboarding

    We believe that a proper onboarding is key to a great and productive start into your new role. In your first few days at Zenjob, you'll get to know your fellow new joiners, meet your team for lunch and discover insights from every department. You will also find out about our culture, our history and what we have planned for the future!

  • Keeping fueled

    It's not only important what you do with your body, but what you put into it. Twice a week fresh fruit is delivered to the offices and every Friday we also have our yummy company lunch. To go alongside it, our fridges are always stocked with delicious fizzy drinks.

At Zenjob, we want everyone to feel valued and comfortable to bring their true self to work every day. The collective team spirit is an important part of who we are, in fact, it’s one of the main things that people say they love about working at Zenjob. We see ourselves as being supportive, dependable, imaginative and ambitious. We enjoy working on interesting and challenging projects with autonomy, knowing that our work has a direct impact on our fast-growing and innovative startup.

 

Already working at Zenjob?

Let’s recruit together and find your next colleague.

email
@zenjob.com
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